Wedding planners & anyone in the business. How do I handle this little problem?
My Husband & I own & run a DJ service. We are willing to travel almost anywhere for our clients. We live in a metropolitan area & may travel as little as 5 miles to as many as 70+ miles. It can be difficult to meet some of the venues expectations. I have the reoccurring problem that the venue we are supposed to play at has a strict set up time. For example they want us setup between 10am-2pm, the event isn’t starting till 6pm. I prefer to go set up at about 4:30-5pm if we are traveling more than 25+ miles.
Sometimes if the GIG is near by my husband sets up early then goes to work then goes to play at the gig so its not that we aren’t willing to work with client or venue. I don’t mind setting up early but sometimes my husband has to work even when we ask for the day in advance they need him (full time job). I am not interested in charging more but I believe that some venues charge if they have to open again. I have heard something like $50.00 which isn’t much but it is still money.
What would you do? How can I include this in our contract so that clients aren’t surprised about having to pay a fee to the venue.
What stipulations can I include in my contract to protect ourselves & how can I word it so that it is clear.
I have tried to get clients to put pressure on the venue to accomodate us but because they charge extra I lose everytime. I guess I’d have to charge more than the venue inorder for client to be willing to pay venue fee.
FYI: I would hands down put Contract work before Job & pray for the bes
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